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Senior Clinical Secretary - Procedures (FT), Cardiology - Day

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Secretarial/Clerical/Administrative Support
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42380 Requisition #
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Performs a variety of administrative support duties, as well as a wide range of customer service-related duties to assist in the overall functioning of the department as a part of a cross-functional team.  Schedules appointment functions for Cardiovascular Medicine using knowledge of information received from a variety of sources.
 
Responsibilities:
1. Schedules patients for outpatient appointments, ordering appropriate blood work.
 
2. Schedules patients for laboratory testing, ancillaries, physician appointments, ICD and pacemaker appointments.
 
3. Notifies patients of appointments, labs, testing, and preparation.
 
4. Notifies physicians, technicians, and nurses of special needs and situations of patients.
 
7. Obtains and documents authorizations and pre-certifications prior to lab testing, physician appointments for outpatient procedures while notifying Clinic Administration concerning changes in patient insurance prior to the appointment day.
 
8. Coordinates daily and weekly schedules.
 
9. Delivers day sheets, schedules to physicians, nurses, labs and the same-day department.
 
10.  Processes clinic day sheets from previous day.
 
11. Obtains films, reports, records, and patient histories for testing, and physician appointments.
 
12. Processes, uploads, and files records.
 
13. Notifies physicians of meetings, conferences, and patient appointment dates.
 
14. Monitors and keeps rotaries updated.
 
15.  Answers telephone, screens and directs calls, gives directions, and takes messages
 
16.  Designs, analyzes, and coordinate master and other schedules.
 
17.  Performs file/record management function.
 
18.  Completes and processes a variety of reports, forms, reimbursements, etc.
 
19.  Obtains authorizations and pre-certifications
 
20.  Conducts on the job training for new staff members and gives input into performance appraisals.
 
21.  Directs the work of other employees, work study students, floats, temps, volunteers and others.
 
212  Creates agendas and takes minutes for meetings.
 
23.  Coordinates conferences/meetings and make travel arrangements.
 
24.  Performs other duties as required or assigned.

Minimum Qualifications: Associates degree with 1 year of experience working in a fast-paced hospital setting, or the equivalent in education and experience required.  Familiarity with word processing techniques and medical terminology required.  Must be detail oriented and possess the ability to organize, prioritize, and perform multiple tasks simultaneously. Excellent communication and interpersonal skills required.

Required Licensure/Certification Skills: Maintain BCLS certification and complete yearly safety training.

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