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Program Coordinator (FT), Graduate Medical Education

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Secretarial/Clerical/Administrative Support
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180003XL Requisition #
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***Strong Internal Candidate Identified***
 
Oversees and directs all administrative activities associated with the training program, ensuring that the program’s overall educational environment facilitates the achievement of defined program objectives.  Assists the Program Director in ensuring that the training program is in full compliance with GME Office policies and procedures as well as relevant institutional policies and procedures, ACGME requirements and regulations and relevant professional standards and criteria.
 
Responsibilities: A listing of the key responsibilities:
  1. Collaborates with the Program Director to develop the training program’s annual work plan.
  2. Joins with residency program, department and GME leadership to develop and implement new systems and administrative policies, educational programs and recruitment strategies.
  3. Coordinates the administrative functions of the training program and provides assistance to the Program Director to ensure compliance with current ACGME accreditation standards.
  4. Assists the Program Director in coordinating the activities of program trainees by developing schedules, specifications for each residency track, reviewing prerequisites for rotations, on-call coverage, sequencing and specific needs of rotations, number of residents on a rotation, etc.
  5. Helps develop, maintain and monitor didactic schedules for physician trainees.  Organizes and coordinates program learning activities and administrative conferences.  Ensures appropriate documentation of training experience for compliance with ACGME requirements for program accreditation.
  6. Maintains all documentation and databases.
  7. Provides the GME Data Analyst and/or Corporate Finance with data.
  8. Provides support for implementing program and institutional policies; implements policies and procedures consistent with institutional and program requirements for resident duty hours and the working environment; help ensure compliance with grievance and due process procedures.
  9. Provides program-level administrative support for recruitment, credentialing, appointment, orientation, reappointment, and graduation/termination of physician trainees.
  10. Coordinates annual screening of applications annually using electronic residency application process (ERAS).
  11. Coordinates the development and publication of recruitment materials and program website.
  12. Collaborates with GME Office to ensure that all residents are properly licensed within the states where they have assignments and have the proper credentials for each hospital where they have privileges.
  13. Performs other duties as required or assigned.
Minimum Qualifications:
  • Associate’s degree with 3 years of relevant office experience (or the equivalent) required.
  • Proven leadership, organizational, communication, and interpersonal skills required.
  • Demonstrated ability to synthesize and integrate information, function independently with minimal supervision, relate sensitively to people and handle confidential information.
  • Ability to work well under pressure while maintaining strong attention to detail and meeting multiple deadlines required.
  • Demonstration proficiency with enterprise-standard technologies including MS productivity software (Word, Excel, Power Point, Outlook).
  • Preference will be given to applicants with experience using scheduling systems (e.g. On Call/AMION) and resident management systems (e.g., ERAS, E*Value modules).
 
Required Licensure/Certification Skills:
  • Preference will be given to applicants holding TAGME certification.

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